• Shah Alam, Selangor
  • Administrative Assistants (Administration & Office Support)
  • Full time
  • RM 2,000 – RM 3,000 per month


We are looking for a Admin Assistant (Invoicing) to join our team.

The Invoicing Clerk will be responsible for accurately processing daily orders and ensuring process the daily orders timely and accurately.


Job Responsibility:


  • Assist with other ad-hoc tasks as and when required by the management.
  • Hardworking, responsible, willing to learn, multiple tasks and can work with minimum supervision.
  • Willing to learn and take over when superior assign new task to in charge.
  • Good working attitude, Positive, and a dependable team player.

Order Processing and Invoicing:

  • Assist in processing customer orders, ensuring accuracy in product details, pricing, and shipping information.
  • Generate and send invoices, receipts, and order confirmations to clients.
  • Processing Customer Invoice & Delivery Order detailed & accurately.

Inventory Management:

  • To maintain accurate stock levels of gold items.
  • Track and update inventory records, and coordinate with suppliers for timely restocking.

Customer Service Support:

  • Provide support to the customer service team by handling inquiries, resolving issues, and ensuring timely responses to customer queries.
  • Maintain a professional and helpful demeanor when communicating with customers.

Vendor Communication:

  • Communicate with gold suppliers and manufacturers to facilitate smooth procurement processes.
  • Assist in negotiating prices, placing orders, and coordinating deliveries.

Documentation and Record-keeping:

  • Maintain organized records of product catalogs, supplier agreements, and other relevant documentation.
  • Ensure that all paperwork is accurate and up-to-date.
  • Maintain a proper and efficient filing system for all our documents according to company procedures.

Sales Support:

  • Collaborate with the sales team to provide administrative support, such as preparing sales reports, tracking performance metrics, and updating customer databases.
  • Assist in the creation of sales presentations and promotional materials.

Quality Control Assistance:

  • Work with the quality control team to ensure that gold items meet established standards.
  • Assist in documenting and addressing any quality issues with suppliers.

Packaging and Shipping Coordination:

  • Coordinate the packaging and shipping of gold orders, ensuring they are dispatched in a timely and secure manner.
  • Monitor shipping logistics and update customers on the status of their orders.

Appointment Scheduling:

  • Schedule appointments for clients interested in viewing or purchasing gold items.
  • Coordinate with the sales team to ensure availability and smooth customer interactions.

Data Entry and System Maintenance:

  • Input and update data in the company’s CRM system and other databases.
  • Ensure the accuracy and completeness of information to support decision-making processes.


Job Requirements:

  • Candidate must possess at least a Diploma or bachelor’s degree in business administration or equivalent.
  • Minimum 1 – 2 years working experience in a related field.
  • Possess good communication and coordination skills.
  • Has good initiative, follow-up skills, is well-organized and able to work independently in a fast-paced environment.
  • Fluent in English and Bahasa Malaysia, preferably
  • Computer literate and proficient in MS Office.
  • Possess experience & knowledge in software such as Accpac, UBS, SQL is an added advantage.
  • Able to start work immediately.
  • Fresh Graduates are encouraged to apply.
  • On the job training will be provided.

Staff Benefits:
Annual Leave
Performance Bonus


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