Administrative Assistant to Managing Director – PETALING JAYA
- Stable Income
- Opportunities for Career Advancement
- Competitive Remuneration
- Provide full spectrum of secretarial and administrative in the Corporate Office.
- Assist in drafting letters, memo and prepare presentations.
- Managing properties. E.g. Rental collection, payments, repairs and maintenance.
- Processing credit card payments and ensuring accuracy of charges
- Managing drivers’ schedule, tracking overtime and verify their payments and claims.
- Administering the fleet of cars. E.g. Insurance, road tax, repairs and maintenance.
- Handling MD’s incoming and outgoing calls and correspondence.
- Acting as liaison with bankers and deal with other external parties competently.
- Organizing travel itineraries and arranging accommodations.
- Managing and processing MD’s expenses claims and any other personal matters.
- Manage MD’s meeting/appointments and to prepare meeting materials.
- Take care of the usage of conference room.
- Make travel arrangements.
- Deal with incoming and outgoing correspondences, E.g. calls, emails, letters etc.
- Provide secretarial and administrative support to other Head of Departments
- Maintaining office system and reviewing filing methods to ensure archives are stored systematically for easy retrieval.
- Any other duties as assigned by the Executive Assistant and MD as and when required.
- This position will report to the Executive Assistant to MD.
- Candidate must possess at least Higher Secondary/STPM/”A” Level/Pre-U, Professional Certificate, Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management, Secretarial or equivalent.
- Required language(s): English, Bahasa Malaysia
- Proficiency in Mandarin will be an added advantage
- At least 3 Year(s) of working experience in the related field is required for this position.
- Preferably Junior Executive/Executive specialized in Secretarial/Executive & Personal Assistant or equivalent.
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