Administrative Assistant to Managing Director – PETALING JAYA

Job Highlights

  • Stable Income
  • Opportunities for Career Advancement
  • Competitive Remuneration

Job Description


  • Provide full spectrum of secretarial and administrative in the Corporate Office.
  • Assist in drafting letters, memo and prepare presentations.
  • Managing properties. E.g. Rental collection, payments, repairs and maintenance.
  • Processing credit card payments and ensuring accuracy of charges
  • Managing drivers’ schedule, tracking overtime and verify their payments and claims.
  • Administering the fleet of cars. E.g. Insurance, road tax, repairs and maintenance.
  • Handling MD’s incoming and outgoing calls and correspondence.
  • Acting as liaison with bankers and deal with other external parties competently.
  • Organizing travel itineraries and arranging accommodations.
  • Managing and processing MD’s expenses claims and any other personal matters.
  • Manage MD’s meeting/appointments and to prepare meeting materials.
  • Take care of the usage of conference room.
  • Make travel arrangements.
  • Deal with incoming and outgoing correspondences, E.g. calls, emails, letters etc.
  • Provide secretarial and administrative support to other Head of Departments
  • Maintaining office system and reviewing filing methods to ensure archives are stored systematically for easy retrieval.
  • Any other duties as assigned by the Executive Assistant and MD as and when required.
  • This position will report to the Executive Assistant to MD.

Other Requirements:

  • Candidate must possess at least Higher Secondary/STPM/”A” Level/Pre-U, Professional Certificate, Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management, Secretarial or equivalent.
  • Required language(s): English, Bahasa Malaysia
  • Proficiency in Mandarin will be an added advantage
  • At least 3 Year(s) of working experience in the related field is required for this position.
  • Preferably Junior Executive/Executive specialized in Secretarial/Executive & Personal Assistant or equivalent.


Leave a Reply

Your email address will not be published. Required fields are marked *