Dibea Malaysia Sdn. Bhd.

Administrator Executive – JB Immediate Vacancy

  • Johor Bahru, Johor
  • Administrative Assistants (Administration & Office Support)
  • Full time
  • Add expected salary to your profile for insights

TINECO MALAYSIA has a vacancy for Administrative position. We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for ensuring the smooth and efficient operation of our office environment. Your primary focus will be on managing administrative tasks, maintaining office supplies and equipment, coordinating & supporting office events, and providing general support to staff members.

Traditionally, we consider our colleagues as our extended family. This is not your typical boring random job. We are fun loving group that play as hard but remain productive.

Job Responsibilities:

  • Perform general day to day administrative duties, including answering phone calls, live chats, managing correspondence, handling inquiries and handling customers.
  • Maintain office supplies inventory and place orders when necessary.
  • Coordinate office events, meetings, and conferences, including scheduling, room setup, and catering arrangements.
  • Manage office equipment and coordinate repairs or maintenance as needed.
  • Assist with onboarding new employees, including setting up workstations and coordinating necessary paperwork.
  • Maintain office cleanliness and tidiness, including organizing and overseeing regular cleaning services.
  • Manage office access and security systems, including distributing access cards and maintaining visitor logs.
  • Assist with accounting tasks, such as processing staff claims & OT, tracking expenses, tracking account receivables and managing 3rd party HR & accounting partners.
  • Perform company banking activities such as preparation of payments, documentation of receipts, banking application matters and account reconciliations.
  • Assist with HR-related tasks, such as maintaining employee records, assisting with recruitment processes, new employee onboarding and registration into our HR system.
  • Support staff members with various administrative and customer service tasks as needed.
  • To execute ad-hoc duties when required.


  • Posses good command of written and spoken English
  • Sense of ownership and takes pride in responsibility.
  • Able to work independently with minimal of supervision.
  • Positive working attitude.
  • Good interpersonal and communication skills.
  • Required Skill: Microsoft office & Excel.
  • Preferable speak and written in English.
  • Friendly and easy to mingle with colleagues and contribute to a happy working environment.
  • Looking for experience candidate with at least two year in Admin & Customer Service duties and ready to progress beyond admin & customer service duty and upgrade for career advancement.

Employer questions

Your application will include the following questions:

  • What’s your expected monthly basic salary?
  • How many years’ experience do you have as an Administration Executive?
  • How many years’ experience do you have as a Customer Service Role?
  • Do you have customer service experience?
  • Which of the following Microsoft Office products are you experienced with?
  • How would you rate your English language skills?
  • Which of the following languages are you fluent in?
  • Are you willing to undergo a pre-employment background check?


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