Hershey Malaysia Sdn Bhd

Material Planner – JOHOR BAHRU

Job Location: Senai, Johor, Malaysia


The Material Planner is responsible for ensuring that adequate quantities of the correct packaging materials are on hand to support the production schedule. This individual is responsible for monitoring packaging material inventory levels, seeking to optimize the plant’s inventory turns and other performance measures. In addition, this individual is also responsible for monitoring and controlling packaging inventory levels, to optimize packaging inventory turns on all items and minimize inventory obsolescence where possible. This individual works closely with Supply and Operation Planning to identify supply problems related to schedule changes and monitors and updates raw and packaging bill of material information as needed on new or existing items.


MRP Review

  • Utilizing SAP, issue purchase orders and schedule releases from scheduling agreements and contract for all packaging inventory.
  • Monitor the MRP system and production schedule, inventory levels, and material lead times to determine packaging material delivery requirements on a daily basis and take appropriate actions to expedite and defer system-determined delivery dates as needed.
  • Focus on a just-in-time approach to inventory management while working closely with Suppliers, Supply and Operation planners and Corporate Procurement departments to arrange and ensure timely release of purchase orders and delivery of materials.

Phasing in / Phasing out Packaging Material:

  • Serve as a key member of the PCM (Product Change Management) team for the plant. This involves working closely with Plant Packaging Engineering, Quality, Operations, Supply Planning, Warehousing, Accounting and Maintenance individuals to ensure that any issues relating to new or changed packaging materials are addressed from a replenishment and/or scheduling standpoint.
  • Using the PCM system and through regular communication with all parties involved (including corporate individuals), monitor the requirements for packaging materials for new items, and for changes to existing packaging bills of material.
  • Facilitate and/or complete changes to SAP bills of material related to packaging changes, including setup of flow-through information designed to minimize packaging obsolescence issues.
  • Work closely with Suppliers and Hershey personnel to ensure that suppliers are informed of scheduled production dates, and that all pre-production materials (artwork, plates) are provided in sufficient time to produce needed packaging materials for delivery at the required dates.
  • Verify all required materials have been received prior to the start of production.
  • Maintain the SAP Material master records for all packaging materials related to the plant, including minimum order quantities, safety stock, lead times and shelf life requirements if applicable

Managing defective packaging material

  • Manage the process of returning defective packaging materials to the vendor, making sure that adequate credit is received for such materials.
  • Working with Warehouse and Accounting personnel, investigate and resolve usage/physical inventory discrepancies, looking for reporting errors which would reduce the accuracy of packaging inventories.
  • Review and analyze packaging material waste percentages by utilizing SAP reports and data, and recommend changes where appropriate to Plant Accounting.
  • Establish goals and monitor progress on appropriate inventory management measures such as inventory turns, total inventory investment, inventory shortages and packaging material obsolescence.


  • Prepare monthly ageing report for finished goods
  • Provide backup to the Supply and Operations Planner. Includes production scheduling of all processing and production lines and maintenance of the production scheduling tool.
  • Communicate Material Obsolescence on monthly basis.

Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities:

  • Strong SAP user in areas of MRP/Scheduling, Inventory Management, Master Data, Warehouse Management and Production Control
  • Strong knowledge and experience in working with Suppliers Freight and Rail carriers, and Purchasing personnel, as well as a strong understanding of Purchasing concepts and corporate directed goals.
  • Basic knowledge of plant operations and production scheduling
  • Strong organizational skills and attention to details.
  • Strong problem-solving and analytical skills
  • Ability to communicate effectively at all levels of the operation.
  • Ability to prioritize and to work effectively under time constraints.
  • Ability to manage multiple concurrent tasks.
  • Flexibility to adapt to changing conditions.
  • Fluent in English (oral and written)

Minimum Education and Experience Requirements:

  • Bachelor’s Degree in Business Administration or equivalent education and experience. Purchasing certificate and/or Production Planning certificate a plus.
  • Minimum 3 years Plant Purchasing experience.


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