Ovotherm Asia Pacific Sdn Bhd

Finance & Administrative Assistant – PULAU INDAH, SELANGOR

Job Title: Finance & Administrative Assistant

Location: Pulau Indah, Klang, Selangor

General Overview:

Ovotherm Asia Pacific Sdn. Bhd. is seeking a meticulous Finance & Administrative Assistant to join our team. This pivotal role involves financial data entry, managing financial records, executing administrative duties, and ensuring seamless operations within the Company. The ideal candidate will possess strong attention to detail, organizational proficiency, and a proactive approach to problem-solving. If you’re ready to contribute to our dynamic team and play a vital role in our financial and administrative functions, apply now and become an integral part of our organization!

Tasks Involved:

  1. Data Entry for Accounts Payable and Receivable
    • Provide accurate financial transaction data to the company-appointed accounting service provider, including invoices and payments.
    • Maintain up-to-date accurate records of Accounts Payable and Receivable transactions.
  2. Factory Records Management
    • Manage overtime, leave, and attendance allowance records efficiently.
    • Create production bookings accurately and promptly.
  3. Invoice Management:
    • Oversee the processing and tracking of invoices, ensuring accuracy and adherence to deadlines.
    • Liaise with vendors and internal stakeholders to resolve any invoice discrepancies promptly whenever necessary.
  4. Petty Cash Management:
    • Handle petty cash disbursements and reconciliations following company policies.
    • Maintain accurate records of petty cash transactions and ensure proper documentation.
  5. Administrative Support for Financial Processes:
    • Provide administrative assistance for financial processes, including document organization and communication with accounting service providers.
    • Ensure compliance with established administrative procedures and standards.
  6. Client Communication:
    • Collaborate with team members to facilitate clear and timely communication with clients when needed.
  7. Utilization of ERP System:
    • Work with the team to optimize the use of the ERP system for financial operations
  8. General Administrative Duties:
    • Maintain proper documentation and filing systems for efficient record-keeping and easy reference.
    • Update and manage employee data accurately in both digital and physical formats.
    • Assist with other administrative tasks as assigned.


  • Education: Bachelor’s degree or Diploma in Accounting, Finance, Business, or a related field, or equivalent.
  • Experience: Minimum 2-3 years of experience in accounting or finance roles.
  • Skills: A team player with strong analytical skills, attention to detail, and ability to effectively take and understand instructions, as well as communicate clearly with team members. Proven ability to solve problems logically and proactively.
  • Knowledge: Familiarity with accounting principles and regulations.
  • Software: Experience with accounting software (e.g., Xero, MS Dynamics) is a plus.
  • Experience working in an international company is an advantage.

Additional Information:

  • Hours Per Week: 40 Hours
  • Days per Week: Monday – Friday
  • Collaborative and dynamic work environment
  • Opportunities for professional development
  • Competitive salary package 

Interested candidates are encouraged to apply with their resume and cover letter, detailing their relevant experience and qualifications. We eagerly anticipate welcoming a proactive and dedicated team member to our organization!


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