Administrative Assistant – PETALING JAYA, SELANGOR
JOB SUMMARY
The purpose of this position is to provide business operations administrative support to Group Chief Operating Officer. To handle sensitive and confidential issues in a professional and objective manner.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Oversee all aspects of Group Chief Operating Officer’s (GCOO) office coordination.
- Maintain GCOO’s calendar to coordinate work flow, schedules, appointments and meetings.
- Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
- Establishes and maintains record keeping and filing systems for both hard copy and electronic office files. File and retrieve organizational documents, records and reports.
- Record minutes and prepare minutes of meetings.
- Assist in collating all documents.
- Disseminate information on new staff policies and requirements.
- Maintain confidentiality in all aspects of client, staff and hospital information.
- Assist in special events, such as team buildings activities, seasonal events and other activities.
- Perform other tasks and duties as assigned and directed.
Requirements:
- Diploma in Secretarial/ Office Management or Equivalent.
- Knowledge of principles and practices of basic office management and organization
- General knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
- Minimum of two (2) years of related experience and/or training.
- Computer literate and experience with Excel, Words and PowerPoints.
- Able to communicate well in both written and spoken English language and Bahasa Malaysia. Mandarin is an added advantage.
- Ability to understand and carry out general instructions in standard situations.
- Possess a pleasant and caring personality
- Communication and interpersonal Skills
- Ability to comprehend and interpret instructions, and ask clarifying questions to ensure understanding.
- Ability to effectively present information to an internal department.
APPLY AT :- ALPHA INTERNATIONAL