IMC Holding (Malaysia) Sdn Bhd

Executive Personal Assistant – KUALA LUMPUR

Job Highlights

  • Conducive working environment
  • Career development & opportunities
  • Excellent workplace culture

Job Description

Key Areas of Responsibility

  • To provide excellent and professional assistance to the General Manager including management of the General Manager’s calendar, travel arrangements and meeting coordination. 
  • To develop and maintain positive and functional relationships with internal staffs and external stakeholders.
  • To assist in the execution of existing company policies and rules of the office handbook.
  • To assist in the coordination and drafting of each department’s work processes, followed by eventual execution of the same.
  • To manage highly confidential information in accordance with the company’s policy and processes.
  • To manage the Admin Department including but not limited to preparing annual budget for travelling, office events and coordination of the trips and events.
  • To undertake organisation and team management for special projects as directed.
  • To continually review (with the General Manager) the current office processes and procedures ensuring efficiency and productiveness.
  • To coordinate meetings with Head Office and correspondences related to these meetings, including professional minute taking.
  • To assist the General Manager and the wider team with the collation and coordination of various reports including the monthly, quarterly, and annual report and presentation preparation.
  • To assist with the coordination of the company’s hosted events.
  • Any special projects assigned by the General Manager and the Head Office as directed by the General Manager or Head Office.

Job Requirements

  • Possess a tertiary qualification (Degree or Diploma) with at least 8 to 10 years’ experience in similar capacity.
  • Sound knowledge and understanding of the office building & retail industry, with market knowledge on their performance, business opportunities and trends.
  • Good interpersonal, coordination and communication skills, as well as strong presentation skills.
  • Able to prioritize projects and works within tight deadlines.
  • Strong attention to detail and highly organized.
  • Self-motivated and possess good critical thinking skills. Able to evaluate or analyse work issues through the big picture and in detail.
  • Proficient in Microsoft Word, Excel, and Power Point.


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