ADMINISTRATIVE OFFICER PROCUREMENT UNIT UNIKL MITEC
- Masai, Johor
- Purchasing, Procurement & Inventory (Manufacturing, Transport & Logistics)
- Full time
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UniKL MITEC
ADMINISTRATIVE OFFICER PROCUREMENT UNIT UNIKL MITEC
(Persiaran Sinaran Ilmu, Bandar Seri Alam, 81750 Masai, Johor)
KEY ROLES :
- Manage campus direct purchase activities in accordance with the Procurement procedures and process Flow, up to the payment stage.
- Assist the Head of Procurement in reviewing and verifying claims submitted by vendors/suppliers.
- Support the team in updating data, reports, and the monthly status of CAPEX/contract projects, ensuring all information is current and monitoring contracts approaching expiry.
- Assist the executive by performing secretariat duties, including scheduling coordination and procurement meetings, preparing minutes, and ensuring proper documentation for audit compliance.
- Ensure all documents, contracts, agreements, and processes comply with University policies and procedures and are well maintained.
- Monitor and follow up on contract agreements with suppliers/contractors.
- Provide timely updates and confirmations on work progress in an orderly and accurate manner.
- Issue immediate warnings for non-compliance (delays, defects, or damages) upon delivery of goods or completion of work by contractors.
- Monitor and manage the supplier management system, including supplier registration, data updates, and related activities.
- Be prepared to support and participate in ad-hoc tasks as required.
- Maintain proper filing and documentation management at all times.
REQUIREMENTS :
- Bachelor / Diploma in Business Studies or any related field.
- At least 2 years of working experience; procurement-related experience is an added advantage.
- Well-versed and experienced in procurement and purchasing matters.
- Computer literate and proficient in Microsoft Office (Word, PowerPoint, Excel).
- Excellent interpersonal skills with the ability to build and maintain effective working relationships.
- Able to work independently and handle clerical tasks with minimal supervision.
- Good written and verbal communication skills.
- Able to maintain confidentiality and demonstrate high integrity.
- Strong organizational and prioritization abilities.
Apply Now & Send your CV to :
career@unikl.edu.my
OR
GHC 1016, Jalan Sultan Ismail
50250 Kuala Lumpur