- Seberang Perai, Penang
- Administrative Assistants (Administration & Office Support)
- Full time
- Add expected salary to your profile for insights
Key Responsibilities:
Security
- Monitor security attendance, watchman clock and CCTV.
- Arrange security helpers and replacements with contractors.
- Conduct briefings for new security staff.
- Ensure monthly billings and credit notes are processed.
- Check and maintain records for gate passes, visitor passes, exit passes and other security documents.
Cleaner
- Arrange cleaners’ schedules.
- Monitor cleaners’ attendance and performance.
- Arrange replacements with contractors in case of absence.
- Ensure monthly billings and credit notes are processed.
Canteen
- Ensure all canteen facilities are well maintained.
- Prepare documents for canteen food allowance payments.
- Attend to complaints related to the canteen.
- Ensure canteen cleanliness at all times.
Scrap, General & Scheduled Waste
- Prepare invoices, delivery orders (DO) and gate passes for contractors and forwarders.
- Arrange contractors to collect general waste at Plant 1 and Plant 2.
- Oversee scrap sales such as copper, wire, PVC, plastic, cotton, etc.
- Handle scheduled waste in compliance with the First Schedule of the Environmental Quality Act 1974.
- Manage scrap equipment and machine forms.
Licenses & Agreements
- Monitor expiry dates and ensure timely renewal of contracts.
- Handle the stamping process and collect license certificates.
- Raise and process purchase requisitions (PR) as required.
Contractors & Vendors
- Contact and supervise contractors’ work.
- Issue permits to work for contractors.
- Raise purchase requisitions (PR) and liaise with the Finance Department for payment processing.
Workers’ Hostel
- Oversee the maintenance and cleanliness of workers’ hostels.
- Monitor hostel facilities and ensure compliance with safety and health standards.
- Arrange repairs, replacements or improvements as required.
- Manage occupancy records and assignments of hostel rooms.
- Handle workers’ complaints and liaise with contractors for hostel services.
Office & Facility Management
- Manage office supplies, stationery and pantry items.
- Oversee maintenance of office equipment, furniture and facilities.
- Ensure proper use and upkeep of company assets such as vehicles and tools.
- Coordinate transportation and travel arrangements for employees.
- Liaise with service providers for utilities, pest control, landscaping and other facility-related services.
Support company events, meetings and staff activities with logistical arrangements.
APPLY AT :- JOBSTREET MALAYSIA – PAN-INTERNATIONAL WIRE & CABLE