Admin Assistant – CEO Office & Operations
- Mid Valley City, Kuala Lumpur
- Administrative Assistants (Administration & Office Support)
- Full time
- RM 2,500 – RM 3,500 per month
Job Description: Admin Assistant – CEO Office & Operations
Position Title: Admin Assistant – CEO Office / Operations
Department: CEO Office / Operations
Reports To: CEO / Operations Manager
Location: Mid Valley KL
Job Type: Full-Time
Position Overview:
We are looking for two highly organized and proactive Admin Assistant to provide comprehensive administrative support to the CEO Office and Operations Department. The ideal candidate will demonstrate strong multitasking skills, discretion, and a proactive approach to supporting senior leadership and operational efficiency.
Key Responsibilities:
CEO Office Support:
- Executive Assistance: Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. Ensure smooth coordination of day-to-day activities.
- Correspondence Management: Screen and respond to emails and calls on behalf of the CEO, ensuring timely follow-up and professional communication.
- Document Preparation: Prepare reports, presentations, and other documents for the CEO’s meetings, board presentations, and communications.
- Meeting Coordination: Organize internal and external meetings, including logistics, agendas, and minutes as needed. Ensure proper communication and documentation.
- Confidentiality & Support: Handle sensitive and confidential information with discretion and professionalism. Provide support in strategic decision-making processes.
Operations Admin Support:
- Administrative Assistance: Provide administrative support to the operations team, including data entry, filing, report preparation, and handling office supplies.
- Data Management & Reporting: Maintain accurate records, assist with data entry in systems, and prepare reports on operational performance and inventory management.
- Communication Support: Act as a liaison between the operations department and other teams, ensuring timely communication and follow-up.
- Inventory Management: Assist in tracking inventory levels and materials, ensuring proper documentation, and managing procurement requests.
- Document Organization: Manage and organize operational documents, ensuring accuracy and easy accessibility for the team.
- Scheduling and Coordination: Assist with scheduling appointments, meetings, and travel arrangements for the operations department as needed.
- Process Improvement Support: Contribute to identifying process improvements within operations and assist with implementation.
Qualifications:
- Education: High School Diploma or equivalent required. Associate’s degree or higher preferred.
- Experience: Previous administrative experience (2+ years) supporting executive-level leadership or operations functions.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Experience with office equipment (printers, fax machines) is a plus.
- Time Management Skills: Strong ability to prioritize, manage deadlines, and handle multiple tasks simultaneously.
- Strong Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
- Attention to Detail: Exceptional attention to detail and accuracy in all tasks.
- Problem-Solving Skills: Ability to address challenges and propose solutions with minimal supervision.
Desired Attributes:
- Adaptability: Comfortable managing multiple tasks in a fast-paced environment.
- Confidentiality: Demonstrates integrity in handling confidential and sensitive information.
- Team Player: Able to work collaboratively with various teams across the organization.
- Proactive & Independent: A self-starter who can work with minimal direction but knows when to seek guidance.
- Customer-Focused: Demonstrates excellent customer service skills when interacting with internal teams and external clients.
Compensation & Benefits:
- Competitive salary based on experience.
- Benefits package including health insurance, paid time off, and retirement plan options.
- Opportunities for professional development and career growth.
APPLY AT :- JOBSTREET MALAYSIA – PROVEN VENTURE CAPITAL