HerbaLine Global Wellness Group

Kota Kemuning, Selangor

Administrative Assistants (Administration & Office Support)

Full time

RM 3,000 – RM 3,500 per month

Key Responsibilities:

1. Supporting the General Manager / Deputy General Manager:

  • Document and Schedule Management:
    • Prepare, edit, and proofread correspondence, presentations, and reports as assigned.
    • Maintain filing systems (physical and digital) for regular meetings/discussions.
    • Manage reminders and ensure the GM/DGM is aware of important deadlines and events.
  • General Support:
    • Perform any other administrative tasks as directed by the GM/DGM.

2. Communication and Coordination:

  • Facilitate communication between the GM/DGM and other departments.
  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Draft emails and other correspondence on behalf of the GM/DGM.

3Project and Task Management:

  • Manage and track assigned projects and tasks with deadlines.
  • Assist with data collection and analysis of data for presentations and reports.
  • Prepare basic presentation and work-in-progress report assigned by GM/DGM.
  • Coordinate with different departments to ensure project progress and completion.

4. Additional Responsibilities:

  • Maintain strict confidentiality regarding all sensitive information related to the GM and the company.
  • Exercise discretion and professional judgment in all interactions.
  • Managing travel arrangements for the Managing Director, GM/DGM and other overseas guest visits.
  • Organizing and coordinating company events.
  • Support the GM and DGM in developing and implementing wellness programs for employees. 

Job Scope:

  • The Office Admin Assistant typically reports directly to the General Manager.
  • Work closely with other administrative staff, executive assistants, and department heads.
  • The position requires strong organizational, communication, and interpersonal skills, as well as the ability to work independently and handle multiple tasks simultaneously.
  • Knowledge of the Spa and F&B industry and understanding of its specific terminology and trends is highly beneficial. 

Education and Experience:

  • Minimum: Diploma holder 
  • Experience: Min 2 years of experience in an administrative or executive assistant role, preferably in a similar industry. Experience working directly with a senior executive is a plus.

Skills and Abilities:

  • Strong organizational skills: Ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines.
  • Excellent communication skills: Ability to communicate clearly and concisely both verbally and in writing.
  • Interpersonal skills: Ability to build positive relationships with colleagues at all levels and maintain confidentiality.
  • Technical skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software programs.
  • Strong attention to detail.
  • Time management skills.
  • Mandarin and English speaking, writing is must.


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