Kota Kemuning, Selangor
Administrative Assistants (Administration & Office Support)
Full time
RM 3,000 – RM 3,500 per month
Key Responsibilities:
1. Supporting the General Manager / Deputy General Manager:
- Document and Schedule Management:
- Prepare, edit, and proofread correspondence, presentations, and reports as assigned.
- Maintain filing systems (physical and digital) for regular meetings/discussions.
- Manage reminders and ensure the GM/DGM is aware of important deadlines and events.
- General Support:
- Perform any other administrative tasks as directed by the GM/DGM.
2. Communication and Coordination:
- Facilitate communication between the GM/DGM and other departments.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Draft emails and other correspondence on behalf of the GM/DGM.
3. Project and Task Management:
- Manage and track assigned projects and tasks with deadlines.
- Assist with data collection and analysis of data for presentations and reports.
- Prepare basic presentation and work-in-progress report assigned by GM/DGM.
- Coordinate with different departments to ensure project progress and completion.
4. Additional Responsibilities:
- Maintain strict confidentiality regarding all sensitive information related to the GM and the company.
- Exercise discretion and professional judgment in all interactions.
- Managing travel arrangements for the Managing Director, GM/DGM and other overseas guest visits.
- Organizing and coordinating company events.
- Support the GM and DGM in developing and implementing wellness programs for employees.
Job Scope:
- The Office Admin Assistant typically reports directly to the General Manager.
- Work closely with other administrative staff, executive assistants, and department heads.
- The position requires strong organizational, communication, and interpersonal skills, as well as the ability to work independently and handle multiple tasks simultaneously.
- Knowledge of the Spa and F&B industry and understanding of its specific terminology and trends is highly beneficial.
Education and Experience:
- Minimum: Diploma holder
- Experience: Min 2 years of experience in an administrative or executive assistant role, preferably in a similar industry. Experience working directly with a senior executive is a plus.
Skills and Abilities:
- Strong organizational skills: Ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines.
- Excellent communication skills: Ability to communicate clearly and concisely both verbally and in writing.
- Interpersonal skills: Ability to build positive relationships with colleagues at all levels and maintain confidentiality.
- Technical skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software programs.
- Strong attention to detail.
- Time management skills.
- Mandarin and English speaking, writing is must.
APPLY AT :- JOBSTREET MALAYSIA – HERBALINE