Toyota Capital Malaysia Sdn. Bhd.

Personal Assistant (PA) / Executive Assistant – PETALING JAYA, SELANGOR

Petaling Jaya, Selangor

PA, EA & Secretarial (Administration & Office Support)

Full time


  • To manage, coordinate and maintain correspondence, meeting and appointment arrangement, travel and accommodation arrangement, coordination of board meeting matters, manage personal drivers schedule, prepare and compile reports/materials, attend to clubs and associations matters and participate in ad-hoc assignment/projects.
  • Communicate with UMW/TFSC/APR on various issues especially on setting up meetings, Board matters, DCR etc.
  • Handle Private & Confidential documents discreetly and confidentially, prepare claims and payments, and carry out other administrative support.
  • Administration of Moneylending license – ensure renewal, submission of annul transaction report, changes of company particulars/directorship, etc are submitted in a timely manner to the authority.
  • Administrator / custodian of company SOPs. Publication of new SOP and update master list accordingly. Check documents to ascertain it follows the standard format. Perform annul review to ensure documents are current.
  • Handle any ad-hoc tasks as and when required and assigned by superiors.


  • Minimum Bachelor’s Degree in Secretarial or Office Administration.
  • At least 5 years of working experiences in the related field.
  • Good written and spoken communication in English & Bahasa Malaysia & good listening skill. Able to speak in Mandarin is additional advantage to communication with shareholders. 
  • Must be detail-oriented and proactive in every approach.
  • Preferable candidate experience in liaising with Senior Management/CEO/President and handling secretarial documentations.

Employer questions

Your application will include the following questions:

  • What’s your expected monthly basic salary?
  • How many years’ experience do you have as an executive assistant?
  • Do you have secretarial experience?
  • Which of the following languages are you fluent in?
  • Which of the following Microsoft Office products are you experienced with?


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