Personal Assistant (PA) / Executive Assistant – PETALING JAYA, SELANGOR
Petaling Jaya, Selangor
PA, EA & Secretarial (Administration & Office Support)
Full time
RESPONSIBILITIES
- To manage, coordinate and maintain correspondence, meeting and appointment arrangement, travel and accommodation arrangement, coordination of board meeting matters, manage personal drivers schedule, prepare and compile reports/materials, attend to clubs and associations matters and participate in ad-hoc assignment/projects.
- Communicate with UMW/TFSC/APR on various issues especially on setting up meetings, Board matters, DCR etc.
- Handle Private & Confidential documents discreetly and confidentially, prepare claims and payments, and carry out other administrative support.
- Administration of Moneylending license – ensure renewal, submission of annul transaction report, changes of company particulars/directorship, etc are submitted in a timely manner to the authority.
- Administrator / custodian of company SOPs. Publication of new SOP and update master list accordingly. Check documents to ascertain it follows the standard format. Perform annul review to ensure documents are current.
- Handle any ad-hoc tasks as and when required and assigned by superiors.
REQUIREMENTS
- Minimum Bachelor’s Degree in Secretarial or Office Administration.
- At least 5 years of working experiences in the related field.
- Good written and spoken communication in English & Bahasa Malaysia & good listening skill. Able to speak in Mandarin is additional advantage to communication with shareholders.
- Must be detail-oriented and proactive in every approach.
- Preferable candidate experience in liaising with Senior Management/CEO/President and handling secretarial documentations.
Employer questions
Your application will include the following questions:
- What’s your expected monthly basic salary?
- How many years’ experience do you have as an executive assistant?
- Do you have secretarial experience?
- Which of the following languages are you fluent in?
- Which of the following Microsoft Office products are you experienced with?
APPLY AT :- JOBSTREET MALAYSIA – TOYOTA CAPITAL