Contract Executive – PETALING JAYA, SELANGOR

Job Description:

Tender Management

  • Review the tender specifications to ensure all measurements and quantities are accounted for to achieve realistic commercial value of each project.
  • Conduct call of quotations to invite approved / preferred / new subcontractors’ participation for competitive tenders.
  • Review CS, architectural and M&E drawings to ensure special requirements and annotations are taken into consideration and complete in the tenders.
  • Consult and align Construction team on the scope of tender submission; highlight and seek agreement on special requirements or unusual scope.
  • Communicate clearly on assumptions made during bill of quantities preparation.

Contract Management

  • Prepare contract documents for sign off by respective parties and ensure accuracy and completeness; follow through on project warranty approval.
  • Re-measure complete quantities (RC, archi, civil and precinct) with full sets of drawings and specifications.
  • Prepare and evaluate actual project quotations from vendors, and submit for management’s approval.
  • Administer the issuance of LOI, LOA, letter of undertaking and work order to ensure formalization of engagement with receipt of respective architect’s instructions.
  • Administer project variation orders (VO) and submit the project final account for review.

Project Management

  • Manage project registration and ensure all parties duly sign off necessary documents.
  • Manage project insurance to ensure complete risk coverage.
  • Conduct and/or participate in all project meetings (i.e. handover, technical, client’s meets, etc.) to communicate, update and align to achieve smooth project execution.
  • Provide data to project personnel for wastage control.

Financial and Commercial Management

  • Manage the process of progressive subcontractors’ payment and finalization of subcontractors’ final account.
  • Monitor deduction for materials bought on behalf of subcontractors/suppliers.
  • Process all vendors’ payments and reconcile any discrepancies in due course.
  • Prepare for construction budget approval and review working budget twice a year.

Vendor Management

  • Update and maintain list of vendors.
  • Conduct pre-qualification for new vendors.
  • Negotiate with vendors on additional ad hoc site works.
  • Evaluate the performance of each vendor upon project completion.

Job Requirements:

  • Minimum Diploma in Quantity Surveying / Interior Design or equivalent
  • Preferably with experience in tender and project QS in interior design works
  • Strong communication skills
  • Good problem solving and decision making skills


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