Dieffenbacher Asia Pacific Sdn. Bhd.

ADMIN ASSISTANT – KOTA DAMANSARA, SELANGOR

Main Duties of this Job

Key job duties of an Admin Assistant: provide administrative support to staff members, manage scheduling and travel arrangements, handle correspondence and communication, maintain office supplies and equipment, assist with data entry and record keeping. 

Superior:  Assistant Office Manager 

Scale of duties  

Office Coordination:

  • Oversee and coordinate daily administrative activities
  • Coordinate and schedule meetings, appointments, handling phone calls etc.
  • Ordering and stocking office supplies 
  • Maintaining and troubleshooting office equipment.

Scheduling and travel Coordination/arrangement:

  • Coordinate travel arrangements for staff members.
  • Arrange accommodation, transportation, and itineraries.
  • Update office schedule.

Communication, Correspondence and Documentation

  • Draft and edit documents, correspondence, and reports.
  • Assist in data entry and record-keeping tasks.
  • Maintain and organize files, records, and documents.
  • Act as a liaison between different departments and teams.
  • Provide basic accounting support.

Support for Management:

  • Provide administrative support to executives and managers as and when required.

Visitor Management:

  • Greet and assist visitors to the office.
  • Coordinate visitor access.

General Support:

  • Provide general support to colleagues and team members.
  • Handle miscellaneous administrative tasks as needed.

Required Education, Job Experience, Skills

Education:

  • High school, diploma or equivalent
  • Associate‚Äôs degree in business administration, or a related field preferred.

Experience:

  • 2-5 years of experience in an administrative or office support role
  • Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Experience with scheduling and travel arrangements
  • Good level of English writing and speaking.

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