ADMIN ASSISTANT – KOTA DAMANSARA, SELANGOR
Main Duties of this Job
Key job duties of an Admin Assistant: provide administrative support to staff members, manage scheduling and travel arrangements, handle correspondence and communication, maintain office supplies and equipment, assist with data entry and record keeping.
Superior: Assistant Office Manager
Scale of duties
Office Coordination:
- Oversee and coordinate daily administrative activities
- Coordinate and schedule meetings, appointments, handling phone calls etc.
- Ordering and stocking office supplies
- Maintaining and troubleshooting office equipment.
Scheduling and travel Coordination/arrangement:
- Coordinate travel arrangements for staff members.
- Arrange accommodation, transportation, and itineraries.
- Update office schedule.
Communication, Correspondence and Documentation
- Draft and edit documents, correspondence, and reports.
- Assist in data entry and record-keeping tasks.
- Maintain and organize files, records, and documents.
- Act as a liaison between different departments and teams.
- Provide basic accounting support.
Support for Management:
- Provide administrative support to executives and managers as and when required.
Visitor Management:
- Greet and assist visitors to the office.
- Coordinate visitor access.
General Support:
- Provide general support to colleagues and team members.
- Handle miscellaneous administrative tasks as needed.
Required Education, Job Experience, Skills
Education:
- High school, diploma or equivalent
- Associate’s degree in business administration, or a related field preferred.
Experience:
- 2-5 years of experience in an administrative or office support role
- Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Experience with scheduling and travel arrangements
- Good level of English writing and speaking.