PROJECT ADMIN EXECUTIVE – ID RENOVATION – KUALA LUMPUR
A Project Admin Assistant plays a crucial role in supporting project management and ensuring the smooth operation of projects within an organization. The job description typically includes:
1. Administrative Support:
– Provide administrative assistance to project managers and teams.
– Maintain project files, documents, and records.
– Prepare and distribute project-related reports and documents.
2. Communication:
– Facilitate communication among team members, stakeholders, and clients.
– Manage emails, phone calls, and other correspondence related to the project.
– Schedule and coordinate meetings, workshops, and conference calls.
3. Data Management:
– Assist in data entry and data maintenance tasks.
– Organize and update project-related databases and spreadsheets.
– Generate and analyze basic project-related data and reports.
4. Documentation:
– Prepare and format project documents, including proposals, presentations, and contracts.
– Ensure proper version control and document archiving.
5. Scheduling and Coordination:
– Help with project scheduling, resource allocation, and task tracking.
– Coordinate the availability of team members, equipment, and materials for project activities.
6. Budget and Expense Tracking:
– Prepare expense reports and process invoices related to the project.
7. Problem-solving:
– Identify and address project-related issues or obstacles.
– Collaborate with team members to find solutions and ensure project goals are met.
8. Organizational Support:
– Maintain project calendars and timelines.
– Keep project documentation organized and easily accessible.
9. Software and Tools:
– Proficiency in project management software and office tools (e.g., Microsoft Office, Excel, PowerPoint, project management software).
10. Reporting:
– Prepare regular progress reports for project managers and stakeholders.
– Assist in gathering data for project performance evaluations.
11. Adherence to Policies:
– Ensure compliance with company policies, procedures, and project guidelines.
12. Flexibility:
– Be adaptable to handle multiple tasks and shifting priorities in a dynamic project environment.