- Kota Damansara, Selangor
- Administrative Assistants (Administration & Office Support)
- Full time
- RM 3,000 – RM 4,000 per month
About the role
We are looking for a responsible, organised and detail-oriented Admin & Accounts Executive to manage our day-to-day accounting and administrative matters while providing administrative support to our project team. As we operate in the events, exhibitions and conference industry, you will be working in a fast-paced, project-based environment where accuracy, proper documentation and good time management are important.
Key Responsibilities
Accounts & Finance
- Prepare quotations, invoices, credit notes, official receipts and other related documents using AutoCount.
- Handle e-Invoice preparation, submission and related documentation.
- Record and maintain customer payments, supplier invoices, expenses and other accounting transactions.
- Monitor accounts receivable and follow up on outstanding payments when required.
- Prepare and process supplier payments with proper supporting documents.
- Assist with bank reconciliation and basic accounting entries.
- Maintain proper accounting records and filing for audit and statutory purposes.
- Prepare relevant documents and information required by external accountants, auditors and tax agents.
- Liaise with clients and suppliers on billing and payment matters when required.
Administration & Project Support
- Provide administrative and documentation support for ongoing projects.
- Maintain proper filing and tracking of project and company documents.
- Coordinate with internal teams, suppliers and clients on administrative matters when required.
- Handle general office administration, staff claims and day-to-day administrative matters.
- Assist in maintaining ISO-related documentation and records, and provide administrative support for internal and external audits when required.
Requirement
- Diploma or equivalent qualification in a relevant field
- Basic knowledge of invoicing, payment records and accounting documentation
- Experience with AutoCount will be an advantage
- Familiarity with LHDN e-Invoice requirements will be an added advantage
- Experience with ISO documentation and audit support will be an added advantage
- Experience in events, exhibitions or other project-based environments will be an added advantage
- Proficient in Microsoft Excel, Word and general office applications
- Good organisational skills with strong attention to detail and accuracy
- Able to manage multiple tasks and deadlines effectively
- Good command of English and Bahasa Malaysia; Mandarin will be an added advantage
- Willing to travel when required for events and project support.
APPLY AT :- JOBSTREET MALAYSIA – BES PRODUCTION