Secretary cum Business Support / Administrative Assistant
- Kuala Lumpur
- PA, EA & Secretarial (Administration & Office Support)
- Full time
- RM 3,500 – RM 5,000 per month
Our main business relates to Visa Application Service, provides customer service by answering queries and Providing application assistance.
Our location: Ampang Park, KL
Position 1: Secretary + Business Support (monthly 3,500-4,000 RM)
Responsibilities:
1.Executive Support: Assist the Manager in daily affairs, including schedule management, meeting coordination, document circulation, information relay, and travel arrangements.
2.Documentation & Communication: Draft and prepare Chinese/English documents, reports, and PPTs; assist the GM with email correspondence and external communications.
3.Administrative Tasks: Support office file management, office supplies procurement and recording, fixed asset management; coordinate with property management, security, cleaning vendors, etc.
4.HR Assistance: Assist superiors with HR-related matters, such as onboarding procedures and attendance records.
5.Front Desk Support: Provide ad-hoc support for front-desk duties as needed, including inquiries, visitor reception, cashier, data entry, business review, and other front-line operational tasks.
6.Other Duties: Perform any other tasks assigned by the General Manager or superiors.
Job Requirements:
Diploma or Degree Graduate in any discipline. Business administration, human resources, and economics majors are preferred. Good conduct,responsible and ethical.Good communication skills.
Position 2: Admin Executive (monthly 5,000-5,500 RM)
1. Oversee office documentation system – establish and maintain file management standards, ensuring all records are properly organized and accessible.
2. Draft general English documents, reports, or PPT presentations independently.
3. Manage communication with office suppliers, including property management, security, cleaning services, etc.
4. Handle general administrative affairs such as office supplies procurement and recording, fixed asset management, and related administrative processes.
5. Assist superiors in processing Human Resources matters, providing guidance where needed.
6. Complete comprehensive tasks assigned by the General Manager, including cross‑departmental coordination and ad hoc executive requests.
7. Ensure the stable operation of the company by proactively identifying risks, optimizing workflows, and maintaining a reliable office environment.
8. Perform other tasks assigned by superiors.
Job Requirements:
1. Diploma or Degree Graduate in any discipline.
2. Business administration, human resources, and economics majors are preferred.
3. Good conduct,responsible and ethical.
4. Good communication skills.
5. At least 3 years of executive-level working experience, with the ability to plan and organize work independently.
Position 3: Customer Service Representative (monthly 3,000-4,000 RM)
Handles day-to-day operations including checking applications, verifying information, performing data entry and data verification, handling cashier duties, processing emails and telephone inquiries, tracking applications, and managing related administrative processes. Responsible for the safekeeping of customers’ documents and maintaining the confidentiality of customer information. Resolves customer issues by identifying problems and taking remedial actions after consulting with the supervising officer.
Job Requirements:
Minimum SPM holder, preferably a Diploma or Degree Graduate in any discipline. Good conduct,responsible and ethical.
APPLY AT :- JOBSTREET MALAYSIA :- CTG V SERVICE MALAYSIA