- Petaling Jaya, Selangor (Hybrid)
- Administration (Real Estate & Property)
- Full time
- RM 3,067 – RM 4,600 per month
Company Overview
We are a property development, management, and leasing firm based in Petaling Jaya, managing a diverse portfolio of residential and commercial properties. We are committed to delivering professional service with a strong emphasis on regulatory compliance, operational efficiency, and tenant satisfaction.
Position Summary
We are seeking a detail-oriented and proactive Admin cum Property Assistant to support our leasing operations, administrative functions, and basic legal documentation. This role plays a key part in ensuring smooth tenancy lifecycle management, accurate records, timely correspondence, and compliance with statutory and contractual obligations.
Key Responsibilities
Property Administration (Development, Management & Leasing)
- Manage end-to-end leasing documentation: letters of offer, tenancy agreements, renewals, terminations, and related correspondence.
- Liaise with tenants, landlords, and agents on leasing matters and documentation.
- Maintain accurate records of lease terms, rental schedules, and tenancy correspondence.
- Coordinate tenancy onboarding and handovers, including deposits, utilities, and checklists.
- Monitor lease expiries, notice periods, renewals, rent reviews, and terminations.
- Support tenant relations by addressing inquiries, coordinating minor requests, and escalating issues as needed.
- Ensure compliance with regulatory requirements (e.g., stamp duty, tenancy registration) and internal policies.
- Maintain up-to-date tenancy records, occupancy reports, and rental tracking in the property management system.
- Assist with invoicing and collections: prepare rent and utility invoices, monitor payments, and escalate arrears.
- Coordinate with Legal and Finance teams to ensure accurate billing and compliance.
- Liaise with external lawyers, stamp duty agents, and government bodies for documentation and filings.
- Draft and review standard correspondence, legal templates, and simple contractual amendments under supervision.
- Assist the Legal Manager with documentation such as Memorandum of Transfer (MOT) and Strata Title matters.
Office Administration
- Serve as the first point of contact for incoming calls and walk-in visitors.
- Manage incoming and outgoing mail and courier arrangements.
- Monitor and replenish office supplies, pantry items, and stationery.
- Support general administrative tasks to ensure smooth daily office operations.
Personal Attributes
- Highly organized, detail-oriented, and able to manage multiple tasks under deadlines.
- Strong communication and stakeholder management skills.
- Proactive, with a disciplined approach to follow-up and escalation.
- Comfortable handling collections and invoice reconciliation.
- Professional demeanor when liaising with tenants, vendors, and legal representatives.
- Resilient under pressure, especially during peak leasing cycles or dispute resolution.
- Committed to confidentiality, integrity, and service excellence
Remuneration & Benefits
- Competitive salary based on experience.
- EPF, SOCSO, and EIS contributions.
- Medical benefits and annual leave in accordance with company policy.
- Convenient office location with accessible commuting options.
- Hybrid Work Arrangement:
- Work from Office: Mondays, Wednesdays, Fridays
- Work from Home: Tuesdays, Thursdays
- Working Hours: 9:00 a.m. – 5:30 p.m.
APPLY AT :- JOBSTREET MALAYSIA – BTHOMESTEAD GROUP