- Glenmarie, Selangor
- Administrative Assistants (Administration & Office Support)
- Full time
- RM 2,600 – RM 3,800 per monthPosted 4h ago
- HR ADMIN OFFICER is responsible for handling both human resources (HR) and administrative tasks within an organization. Their role ensures smooth operations related to employee management, office administration, and compliance with policies.
1.1 HR Duties:
- Assist in recruitment, hiring, and onboarding of new employees.
- Maintain and update employee records and HR databases.
- Process payroll, attendance, and leave management.
- Handle employee relations, grievances, and conflict resolution.
- Support performance management and appraisal processes.
- Ensure compliance with labor laws and company policies.
- Organize training and development programs for employees.
1.2 Administrative Duties:
- Oversee office operations and ensure efficient workflow.
- Manage office supplies, equipment, and facility maintenance.
- Coordinate meetings, events, and travel arrangements.
- Handle correspondence, documentation, and filing.
- Assist in budget planning and expense tracking.
- Ensure health and safety compliance in the workplace.
2) DOCUMENT CONTROLLER OFFICER is responsible for managing and maintaining an organization’s documents and records to ensure accuracy, security, and accessibility. This role is crucial to ensure document control compliance and efficiency.
2.1 Document Management:
- Develop and maintain document control systems and procedures.
- Ensure proper classification, filing, and storage of documents (both physical and digital).
- Track and manage document versions, revisions, and approvals.
- Ensure document security and access control as per company policies.
- Implement and monitor document retention and disposal schedules.
2.2 Compliance & Quality Control:
- Ensure documents comply with company standards, policies, and industry regulations.
- Conduct regular audits to verify document accuracy and completeness.
- Support internal and external audits by providing required documentation.
- Assist in preparing reports, manuals, and procedural documents.
2.3 Communication & Coordination:
- Distribute controlled documents to relevant departments or personnel.
- Coordinate with teams to ensure timely submission and retrieval of documents.
- Train employees on document control procedures and best practices.
- Collaborate with project managers, engineers, or HR to manage document workflows.
2.4 Software & System Management:
- Use document management software to track and store documents.
- Troubleshoot and resolve document control system issues.
- Ensure backups and data recovery plans are in place for document storage.
3) ASSET MANAGEMENT OFFICER is responsible for overseeing an organization’s assets, ensuring they are properly recorded, maintained, utilized, and disposed of efficiently. This role is crucial in tracking and optimizing assets that are essential for cost control and operational efficiency.
3.1 Asset Tracking & Inventory Management:
- Maintain an up-to-date inventory of company assets, including equipment, machinery, vehicles, and property.
- Assign and track assets issued to employees or departments.
- Conduct regular asset audits and reconciliation to ensure accurate records.
3.2 Asset Acquisition & Disposal:
- Assist in the procurement process of new assets, ensuring compliance with budget and policies.
- Monitor asset lifecycle and recommend repairs, upgrades, or replacements.
- Manage asset disposal processes, ensuring compliance with company policies and regulations.
3.3 Asset Maintenance & Utilization:
- Schedule and coordinate asset maintenance, inspections, and servicing.
- Ensure assets are used efficiently to maximize their value and lifespan.
- Develop strategies to minimize asset depreciation and operational downtime.
3.4 Compliance & Documentation:
- Maintain detailed records of asset movements, depreciation, and valuation.
- Ensure compliance with asset management policies, industry regulations, and financial reporting standards.
- Prepare reports on asset status, usage trends, and cost analysis for management review.
4) PROJECT COORDINATOR is responsible for assisting in the planning, execution, and completion of projects by coordinating tasks, resources, and communications among stakeholders. This role is to ensure projects are delivered on time, within scope, and within budget.
4.1 Project Planning & Coordination:
- Assist in defining project scope, goals, and deliverables.
- Develop and maintain project plans, schedules, timelines, milestones and resources allocations
- Coordinate tasks and assignments among project teams.
- Ensure all project documentation is organized and up to date.
4.2 Communication & Stakeholder Management:
- Act as a point of contact between project managers, teams, and stakeholders.
- Facilitate meetings, prepare agendas, and document minutes.
- Communicate project updates, risks, and progress reports to relevant parties.
- Resolve issues and escalate concerns to project managers as needed.
4.3 Resource & Budget Management:
- Track project expenses and ensure budget adherence.
- Assist in procurement of materials, tools, and resources for project execution.
- Ensure efficient utilization of team members and assets.
4.4 Risk & Quality Management:
- Identify and assess potential project risks and work on mitigation strategies.
- Ensure project deliverables meet quality standards, timeline and client expectations.
- Monitor project progress and report any deviations from the plan.
4.5 System & Documentation Management:
- Experience in using project management tools such as Primavera P6 or MS Project to track progress.
- Maintain project reports, documentation, and records for future reference.
- Ensure compliance with company policies and industry standards.
REQUIREMENTS
Education & Experience:
- Bachelor’s degree in Business Administration, Management, HR, Engineering, Construction Management or a related field.
- 1–3 years of relevant experience in the respective role specifically in solar EPC industry will be an advantages
✅ Technical Skills:
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Experience with relevant software (HRIS, EDMS, Asset Management Systems, or Project Management Tools).
- Strong organizational and documentation skills.
✅ Soft Skills:
- Excellent communication and interpersonal skills.
- Strong problem-solving and analytical thinking.
- Ability to multitask, prioritize, and meet deadlines.
- Attention to detail and accuracy.
✅ Other Requirements:
- Knowledge of industry regulations and best practices.
- Ability to work independently and as part of a team.
- High level of integrity and confidentiality.
APPLY AT :- JOBSTREET MALAYSIA – INTRAMAS CORPORATION