Admin Executive CUM Receptionist
- Cyberjaya, Selangor
- Administrative Assistants (Administration & Office Support)
- Full time
- RM 2,500 – RM 3,000 per month
Overview:
The Admin Executive cum Receptionist is a key role responsible for managing a wide range of administrative tasks, including office supply management, building maintenance, tenant relations, and front-desk duties. This position ensures the smooth operation of the office by maintaining records, handling business license renewals, and coordinating with vendors for maintenance and safety. The ideal candidate is organized, proactive, and capable of multitasking, with strong communication skills to provide a welcoming experience for visitors and effective support for the entire office.
Job Responsibility:
- Monitor and restock office supplies as needed to ensure smooth operations.
- Maintain and organize the general office filing system to ensure easy retrieval of documents.
- Handle all matters related to building management, maintenance, and company assets, including operation and administration matters.
- Manage the renewal of business licenses and related applications with city councils, land offices, and other government bodies.
- Perform monthly and yearly stock counts for office and maintenance supplies, and prepare detailed reports on daily, weekly, monthly, and yearly usage.
- Plan and conduct pre-emptive maintenance with vendors for building lighting, air-conditioning, meeting equipment, and other office-related equipment.
- Manage and monitor tenant relations for company properties and apartments, ensuring smooth operations.
- Oversee waste collection and cleaning of office buildings and apartments, coordinating with vendors as needed.
- Plan, manage, and liaise with vendors for all building operations, administration, and safety matters.
- Answer and direct phone calls in a polite and friendly manner, welcome visitors warmly, and maintain a tidy reception area and common spaces.
- Operate standard office equipment, including copy machines and computers, on a regular basis.
- Keep detailed and accurate records of visitor requests, phone calls, deliveries, and mail distribution.
- Perform any other ad-hoc tasks as assigned by Management and superior to support the overall administration.
Job Requirements:
- Minimum Diploma, Advanced/Higher/Graduate Diploma, Bachelor’s Degree, Post Graduate Diploma, or Professional Degree in any field.
- At least 2 years of working experience in related fields. Experience in property/facility management is an added advantage.
- Proficient in Microsoft Office applications.
- Demonstrated ability to read, write, and speak English and Bahasa Malaysia. Mandarin proficiency is an added advantage.
- Strong phone skills and excellent interpersonal skills.
- Comfortable multitasking and prioritizing tasks without guidance.
- Punctual with a strong attendance history.
- Willing to work in Cyberjaya.
APPLY AT :- JOBSTREET MALAYSIA – RAMSSOL GROUP