Rafulin Holdings Sdn Bhd

RM 2,700 – RM 4,000 per month

1. General Administration & Office Management

Provide administrative support to ensure efficient office operations, including managing correspondence, scheduling meetings, and serving as a liaison between executives and internal/external stakeholders.
Maintain a welcoming and professional reception area, providing front-desk support during breaks or staff absences.

2. Utilities & Facilities Management

Ensure timely payment of office utilities (e.g., electricity, internet, water, local council fees) and maintain records for monthly reconciliation.
Address service interruptions and liaise with utility providers for troubleshooting and billing issues.
Oversee office cleanliness and coordinate with cleaning staff to ensure high standards are maintained.

3. Procurement & Asset Management

Manage the full procurement cycle, including sourcing suppliers, obtaining quotations, and ensuring all related documents (e.g., PR, PO, DO, GRN, PVF) are accurately processed and filed.
Oversee office supply inventory (stationery, pantry items, etc.) and ensure timely replenishment.
Maintain accurate records of company assets (e.g., vehicles, equipment) and oversee tagging, disposal, and scheduling of maintenance to optimize asset usage.

4. Supplier Management & Payment Processing

Build and maintain strong relationships with suppliers, negotiating favorable terms when necessary.
Process supplier payments and resolve any discrepancies promptly, ensuring compliance with company policies and procedures.

5. Office Supplies & Pantry Management

Oversee the ordering and inventory management of office supplies, stationery, and pantry items.
Conduct regular stock audits and prepare reports for management review.
Liaise with vendors to ensure cost-effective and timely delivery of supplies.

6. Event Coordination

Support the organization and execution of company events, including staff gatherings, meetings, and other activities, by managing logistics and food arrangements.

7. Vehicle & Despatch Management

Monitor and maintain the company vehicle fleet, including scheduling regular servicing and handling related transactions (e.g., purchases, disposals, transfers).
Oversee daily despatch activities to ensure timely collection and delivery of documents or other materials.

8. Filing & Document Management

Develop and maintain an organized filing system for both electronic and physical documents, ensuring easy retrieval and compliance with company policies.
Assign reference numbers to outgoing documents and manage office correspondence systematically.

9. Budgeting & Financial Reporting

Assist in preparing and managing the annual administrative budget, providing regular updates on expenditures and identifying cost-saving opportunities.

10. Other Administrative Duties

Provide support for daily office operations as assigned, including preparing reports, handling employee inquiries, and improving administrative processes.

Job Requirements:-

Special Skills:

Personal Attributes: