Hacks Malaysia Sdn Bhd

Update and maintain HR Database such as attendance records, Annual leave tracker, medical leave tracker, ensuring accuracy of information.
Organize, compile, and update company personnel record/file
Update and maintain an Employee Daily Attendance Excel sheet.
Processing leave application, absence application and update in Daily Attendance Excel sheet
Handle correspondence, including emails, letters, and memos.
Collect and prepare information for payroll processing in a timely manner.
Manage changes and update to Payroll.
Respond to ad-hoc queries in relation to Payroll.
Processing claims of all salesman and merchandisers on a weekly basis (check and verify)
Ensure all the employees follow the company’s policies and SOPs. e.g – office attire, staff card, clock in attendance.
Track employee lateness from time portal everyday / every end month.
Process the employee requisition form requested by the managers.
Provide support to the HR HQ and attending to HR-related inquiries from internal and external personnel.
Provide support to HR HQ in hiring process. E.g make sure employment application form is completed and courier to HQ.
Assist new employee for on boarding E.g create id in time portal, thumbprint for attendance, creating emails, filing personal file.

Admin

Managing general administration tasks such as courier all the documents to HQ, carry out documentation and filing system.
Managing outgoing and incoming courier, pass to respective recipients.
Manage office supplies inventory and place orders as needed.
In charge of BSKL main phone lines. Answering telephone calls and provide needed information and redirecting the phone calls
Monitor office building maintenances and company’s asset in a good conditions. If not, communicate with management and get quotation from suppliers
Research potential suppliers, compare and evaluate offer, and negotiate the pricing.
Be first point of contact for BSKL guest and visitors.
Coordinating office activities e.g Jamuan Hari Raya.
Monitor security guard and CCTV functional.
Assist the vendors doing their jobs e.g maintenance job
Handle requests, feedback, and queries quickly and professionally from KL Depot or HQ. E.g from purchasing department, finance department, HR department, IT department.
Filing all salesmen’s daily activities in respective file.
Take and prepare meeting minutes.
Manage ad hoc tasks.

Compliance & Policy Management

Update, maintain and manage the necessity for company. E.g appointment for puspakom, renew roadtax, renew business license.
Ensure compliance with labor laws and company policies.
Ensure documentation compliance for all suppliers’ contract, agreements, and insurances, both foreign and local.
Communicate with transporter, cleaning services, security services, outsource general workers to ensure they are following company’s policies and standard.
Support in the preparation of documentation for compliance inspections.