Winner Venture Sdn Bhd

Executive Assistant to COO – KUALA LUMPUR

Job Highlights

  • 16 Annual Leave & Free Parking
  • Career Growth Opportunity Working Closely with COO
  • Hybrid Working Mode

Job Description

Job Summary:

We are actively seeking an energetic and dynamic Executive Assistant to provide exceptional administrative support to our esteemed Chief Operating Officer (COO). This vital role requires a true team player who thrives in a fast paced environment and excels at managing multiple priorities effortlessly. As the right-hand person to our COO, you will demonstrate outstanding organizational and communication skills.

As our Executive Assistant, you will play a pivotal role in overseeing all timelines and ensuring adherence to standard operating procedures (SOPs). Your ability to efficiently manage the COO’s workday and the executive team’s activities will be instrumental in maintaining smooth operations. Your responsibilities will include coordinating and scheduling meetings, appointments, and handling documentation with precision. Moreover, you will be entrusted with confidential information, which must be treated with the utmost discretion and professionalism.

Job Descriptions:

  • Coordinating projects and timelines: You will work closely with the COO and other department heads to ensure smooth communications and collaborations. This will involve tracking progress, ensuring that all project deliverables are completed on time and identifying potential delays or issues;
  • Ensuring adherence to SOPs: You will be responsible for ensuring that all employees are following standard operating procedures (SOPs) and company policies. This may involve conducting training sessions, creating SOPs, and monitoring compliance;
  • Identifying areas for improvement: You will work closely with the COO to identify areas for improvement within the company. This may involve conducting research, analyzing data, and making recommendations for process improvements;
  • Streamlining processes: You will be responsible for streamlining processes within the company to improve efficiency and effectiveness. This may involve identifying areas where automation or technology can be used to reduce manual tasks and improve workflows. Act as the first point of contact for the COO, screening calls and emails and responding to inquiries as appropriate;
  • Manage the COO’s schedule, ensuring that meetings, appointments, and travel arrangements are coordinated efficiently;
  • Assist in preparing reports, presentations, and other documents for the COO;
  • Manage the COO’s expenses, reimbursements, and budget;

Job Requirements:

  • Excellent organizational skills: Ability to effectively manage and prioritize multiple projects and tasks simultaneously;
  • Strong attention to detail: Keen eye for accuracy and precision in handling documentation, schedules, and information;
  • Experience with SOPs and process improvement methodologies: Familiarity with standard operating procedures and the ability to identify opportunities for optimizing workflow and efficiency;
  • Collaborative mindset: Capable of working collaboratively with other departments and team members to ensure seamless coordination and execution of tasks;
  • Strong communication skills: Clear and effective communication, both written and verbal, to convey information accurately and professionally;
  • Ability to work well under pressure: Demonstrated capability to thrive in a fast-paced environment and handle tight deadlines and high-pressure situations with composure and efficiency.

Employment Benefits:

  • Flexible, young and fun working environment which allows you to give your own ideas and implement them for the workplace
  • Career Growth as career ladder provided
  • Parking Full Claim
  • Phone Allowance
  • Annual Leave (16days/year)
  • Medical Benefit (Applicable to Dental, Optical and Out patient)
  • Personal Insurance
  • Yearly Company Trip
  • Team Building Events
  • Birthday Celebration

APPLY AT :- MyJobStreet – Online Job Application

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