Aquaris Offshore Sdn Bhd

HR Senior Executive – MYR 3,500 – MYR 4,500

Job Description

1. Maintains the work structure

– Bridge management and employee relations by addressing demands, grievances or other issues

– Responds to inquiries regarding policies and procedures

– Updating job requirements and job descriptions for all positions

– Recruitment process from interview to offer letter

– Recommending CEO/Directors on candidate selection

– Develop and monitor overall HR strategies, systems, tactics and procedures across the company

– Ensure legal compliance throughout human resource management

– Prepare and update Organization Chart

– Maintains historical human resource records by designing a filing and retrieval system

– Keeping past and current records.

– Establishes and maintains department records and reports

2. Maintains a pay plan 

– Analyzes wage and salary reports and data to determine competitive compensation plan

– Scheduling and conducting job evaluations

– Pay budgets

– Recommending, planning, and implementing pay structure revisions.

3. Staff Performance

– Oversee and manage a performance appraisal system 

– Monitors the staff’ discipline and appraising job results.

– Hearing and resolving staff/crew grievances

– Counseling staff/crew

– Report to management and provide decision support

– Advises management in appropriate resolution of employee relations issues.

– Keep records and ensure all annual leaves, MCs, medical claims or etc not exceed the maximum limit

4. Offshore crew Assessment 

– Create appraisal or assessment form 

– This is use for promotion, incentive or to employ for another project

5. Employee Benefit/Rights

– Consults legal counsel to ensure that policies comply with federal and state law.

– Administers benefits programs such as life, health, and dental insurance, pension plans, vacation, sick leave, leave of absence, and employee assistance.

– Prepares and maintains handbook on policies and procedures;

– Performs benefits administration 

– Recommending benefit programs to management

– Directing the processing of benefit claims

– Investigates accidents and prepares reports for insurance/ SOCSO carrier

– prepare any HR letter/doc for crew/staff as needed

– Person In Charge if there’s any issue regarding HR matter with Government Officers

6. Payroll 

– Person in charge for UBS System

– Review reports before proceed to bulk payment 

– Determines payroll liabilities

– Resolves payroll discrepancies by collecting and analyzing information.

– Maintains payroll operations by following policies and procedures reporting needed changes.

– Maintains employee confidence and protects payroll operations by keeping information confidential.

– Undertake any ad-hoc admin projects/duties as required (on tender matters)

Salary for office staff:

– Maintains payroll information by collecting, calculating, and entering data.

– Updates payroll records by entering changes in UBS Payroll software and Excel sheet

– Prepares reports by compiling summaries salary payments

– Provides payroll information by answering questions and requests.

– Perform data entry, recording, printing and filing duties

– Ensure the detail tally with UBS report

– Upload payment in Bank System

– Print and distribute staff pay slips

– Prepare payment incentive summary employee monthly KPI & FR

– Prepare crew expenses report on monthly basis

– Prepare crew cost report on monthly basis

– Prepare budget salary for all locations

– Any report requested by Finance department on payroll related matters

– Prepare report to LHDN (yearly), report for bonuses, and yearly salary report

– Tender purposes – regarding crew salary, crew details & crew certificates

– In charge for MLC Audit process on registration & renewal

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