Mersing Construction & Engineering Sdn Bhd

Administration Executive – MYR 3,000 – MYR 4,200

Job Description

PURPOSE:

Core duty is to handle in general administrative duties in HR & Admin Dept.

RESPONSIBILITIES:

1.      General Administration

  • To administrative general duties in HR & Admin Dept.
  • To liaise and co-ordination administrative works.
  • To prepare payment requisitions for HR & Admin Dept. and Company overhead expenses e.g. utilities bill, petrol usage and courier services usage
  • Managing Company official correspondence, coordinate and tracking functions, format correspondence, mark recommendations, and handle incoming and outgoing corresponding documents to be key in in data base and disseminate.

2.      Motor Vehicle

  • Updating transfer note records of Company’s vehicles.
  • To monitor Company’s vehicles and to ensure prompt payment or road tax, motor insurance, the renewal of PMA and ‘A’ License.

3.      Employer’s / Employee’s needs

  • Providing administrative arrangement for domestic and international travel documents.  
  • Ensure in updating data base records and receiving within timeline on all HR & Administration expenses, CIDB Green Card, Usage of safety equipment and foreign workers information’s
  • To execute on application of expatriate working permit and general worker working permit.

4.       HSE and Training

  • Coordinates and liaise with Department Head on employees’ training needs analysis.
  • Recommendation and arrangement in staff training
  • Organize and arranging staff training programs / schedule for employees and process employee request for external training.
  • Ensure all necessities materials are ready for the programme and to provide check list document prior to commencing of the course.
  • Evaluates the effectiveness of the respective training programs by obtaining feedback from employees and their head of department.
  • Monitor and control employees PPE as such gloves, uniform, safety shoes, helmet, safety glasses, and etc.

5.       Company Insurance

  • To purchase insurance such as Group Personnel Insurance Scheme, Foreign Workers Compensation Scheme and other necessary insurance.
  • To report our insurance brokers on any accidents and to follow-up on our insurance claim.
  • To administer in keeping of the incident report file for failed projects.
  • To liaise with Purchasing Dept. for all risk’s insurance coverage of new assets and rental units.

6.      Company license and Permit

  • To monitor and renew all company registration and licenses with relevant department and authorities such as PKK, CIDB, JPP, Telekom, TNB, IWK, MPS, Diesel, Trade Mark and Lesen Tukang Paip, DOSH and etc.

7.      HR & Admin Department SOP

  • Act as Document Control Center for Quality Management System and Safety & Health System
  • To organize on safekeeping all departments handbooks and SOP.

8.      Plant and Machinery Permit and License

  • To purchase insurance with Insurance Company for Plant and Machinery permit and license.
  • To report our insurance brokers on any accidents and to follow-up on our insurance claim.
  • To administer in keeping of the incident report file for failed projects.
  • To liaise with Purchasing Dept. and Store Dept. for all risk’s insurance coverage of new assets.

KNOWLEDGE / EXPERIENCE / SKILL REQUIRED

  • Degree/Diploma in business administration.
  • At least 2 to 5 years’ relevant experience.
  • Able to communicate well with all levels of people.
  • Expert user of Microsoft Office and numerically inclined.
  • Excellent communication and interpersonal skills.

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